Bring your own device: what it means for your workplace

January 24, 2014

Tablets have become the latest craze in portable devices so it is no wonder that employees are eager to use them in their own workplace as well as at home. Having your own B.Y.O.D. policy is essential to preventing any temptations to overuse, or misuse, these portable devices during work hours. Even more crucial is the risk it causes to data protection.

Although social media sites are a concern, the prime focus for employers should be the protection of client data; because of the portability of tablets, it is difficult to know where the data is stored and who has access to it. Furthermore, most of these devices use back-up systems such as the Cloud which transfer data so that it can be accessed from multiple devices.

The main issue is that this information could be stored on a server somewhere unknown to either the employee or the employer and could be compromising the Company’s legal obligations regarding data protection. Sheila Mackie, a partner at Blake Lapthorn solicitors, has stated: ‘if the employer doesn’t know where the data is stored, it may not be complying with obligations’.

According to People Management, the easiest way to prevent these problems is to supply tablets as a perk and manage data security centrally. Alternatively, employers should place limits on what can be viewed or downloaded, or create secure networks where staff can access work files or data remotely. Either way, H.E.L.P. is on hand to provide you with any assistance you require in drafting your own B.Y.O.D. policy, so please don’t hesitate to get in touch with your consultant.

This post is in: General, What's new